Delegates arrive at the hotel; front desk will handle room assignments, welcome kits, and any last-minute transfer details. Early arrivals should confirm safari names/groups and conference badges at reception.
Buffet welcome lunch served in the hotel dining/banquet area featuring Assamese and pan-Indian options; try an Assamese thali (boro saul rice, local river fish, seasonal vegetable preparations) to experience local flavors. Hotel restaurant hours for lunch typically 12:00pm–2:30pm; please inform kitchen of dietary needs.
Plenary conference session in the hotel conference hall; includes presentations and networking — hi-tea is scheduled mid-session (approx 4:45pm–5:15pm). Conference room typically opens 30 minutes before the session start for AV checks.
Evening multi-course dinner in the hotel's dining area or banquet; recommended dishes to sample include steamed/local river fish and a dessert like pitha. Hotel dinner service commonly runs 7:00pm–10:30pm.
Guided early-morning jeep safari in the assigned Kaziranga zone (best time to spot the one-horned rhino, elephants and abundant birdlife). Park gates for morning safaris typically open around 5:00am–5:30am and morning safari windows generally end by 8:30am; ensure permits and vehicle allocation are pre-booked.
Hotel breakfast buffet for all delegates featuring Assamese specialties (pitha, chira, aloo pitika), eggs, breads and fresh tea/coffee; breakfast service commonly 7:00am–10:00am. Packed breakfast available for early departures.
Full-day conference in the hotel conference hall with scheduled hi-tea breaks (mid-morning and mid-afternoon) and buffet lunch around 1:00pm; AV and presenter readiness recommended by 10:00am. Conference session typically runs 10:30am–5:00pm.
Evening awards ceremony and curated entertainment (local folk performance or cultural act) on the hotel grounds or ballroom; lighting and AV should be tested beforehand and the venue is usually set for 6:30pm–9:00pm.
Cocktail dinner with DJ — mix of Assamese specialities (bamboo-shoot curry, smoked fish) and continental dishes; recommend a signature cocktail/mocktail featuring local ingredients. Note: hotel bar/licensing hours vary by property (often until 11:30pm or later) so confirm with hotel for extended service.
Designated North East delegate group will complete checkout and prepare for onward travel after the evening event; front desk and bell service available to assist with luggage and transfers. Hotel front desk typically operates 24/7 for late checkouts.
Early-morning safari for remaining delegates who did not go on Day 2; same guidance: best wildlife viewing time and park gates typically open from 5:00am. Confirm vehicle/guide pick-up location and return time to hotel.
Delegates complete checkout and board pre-arranged transfers to Guwahati or Tezpur for flights/trains; allow 3–4 hours road time to Guwahati depending on traffic. Confirm transfer times with the operations team to ensure smooth connections.