Arrive at Shanghai Pudong International Airport; clear immigration and collect luggage. Use a pre-arranged driver or take Maglev/Metro to Longyang Road for fastest route to SNIEC area.
Recommended transfer: Maglev from PVG to Longyang Road (fastest) then short taxi or walk to hotels near SNIEC; alternative: Metro Line 2 directly to Longyang Road. Maglev runs roughly early morning to late evening; taxi from PVG to Pudong hotels ~45–60min depending on traffic.
Check in and unpack. For a quick, reliable lunch near SNIEC try the hotel buffet or 'Green Tea Restaurant' (Chinese casual chain) — convenient and consistent food quality.
If energy allows, walk to SNIEC for a preliminary look (registration counters, entry points, nearby logistics routes). Registration booths often open on pre-show day — check exhibitor portal for exact hours (usually daytime).
Relaxed dinner to recover from travel. Recommended: hotel restaurant or 'Din Tai Fung' at a nearby mall (reliable Taiwanese dim sum and business-friendly atmosphere). Confirm opening hours (most branches open by 10:00/11:00 and close 9–10pm).
Finalise appointments for the exhibition days, send WeChat confirmations to exhibitors/partners, print a small batch of contracts and NDA templates, and charge devices. Set alarms and create a meeting list for the hours 9:00–17:30 on show days.
Collect exhibitor/visitor badges at SNIEC registration counter. Organisers typically have pre-show registration open on the day before the show; check the LED China exhibitor portal for exact desk hours (commonly 09:00–17:00).
Walk the halls and note locations of target exhibitors, hospitality areas, meeting rooms and logistics entrances. Identify quieter corners to hold impromptu 20–30 minute discussions.
Use SNIEC food courts for speed or travel to Super Brand Mall in Lujiazui for more formal meals (e.g., Din Tai Fung). On-site is faster and keeps you near the show.
Hold 2–3 short supplier/vendor meetings (20–30 minutes each) to confirm booth locations, logistics and materials you want to see during show days. Use cafés or hotel meeting rooms for confidentiality if required.
Host a small dinner for key contacts. Recommended restaurant: a private room at a reputable local restaurant near Lujiazui (e.g., Cantonese or Sichuan depending on partners' preferences). Reserve in advance; many restaurants take bookings until 9–10pm.
Send follow-up messages via WeChat summarising agreements and next steps, and confirm exact meeting times for 17–19 Sept. Update shared spreadsheet with booth numbers and contact details.
Walk/taxi to SNIEC or use hotel's shuttle if available. Aim to arrive by 8:30 to beat crowds and meet exhibitors before doors open. Allow time to pick up any late registration paperwork.
Attend scheduled 20–30 minute meetings with top-priority exhibitors; check demonstrations and product specs. Typical exhibition opening times are around 9:30–17:30; confirm official LED China times for each day.
Inspect live demos, get hands-on with lighting samples, assess build quality and technical documentation. Take photos (ask permission) and note follow-ups.
Return to hotel or quiet meeting room to prioritise leads collected, send immediate WeChat thank-yous and set appointments for the next show day or post-show meetings.
Host a dinner with 1–2 top contacts or join an organiser / industry networking event if scheduled. Recommended: Shangri-La or a hotel restaurant with private dining rooms in Pudong for confidentiality and comfort.
Arrive early to visit booths that requested demonstrations and to hold scheduled 30–45 minute technical or negotiation meetings. Reserve on-site meeting rooms if confidentiality or space is required — organisers offer bookable meeting rooms (check SNIEC booking desks).
Do longer technical reviews where needed — request sample measurements, power specs, warranties and lead times. Use a checklist to compare vendors (price, lead time, certifications).
For a more formal lunch meeting, take partners to Super Brand Mall or Shanghai IFC; recommended: Din Tai Fung for consistent quality and quick service (open times typically mid-morning to evening).
Hold negotiation sessions in a private area; go through sample pricing, MOQ, payment terms and shipping logistics. Aim to get conditional quotations in writing or WeChat images.
Collect and photograph business cards, brochures and technical sheets; set next steps and deadlines via WeChat and shared cloud doc (use PDF or Excel).
Invite highest-priority prospects to dinner. Choose a quieter restaurant with private rooms to finalise verbal agreements; confirm dietary preferences ahead of time (many Chinese business dinners include rounds of toasts).
Return to targeted booths for any clarifications and to collect final price lists; get delivery timelines in writing. This is a good day for walk-in meetings with smaller suppliers.
Try to convert top leads to clear next steps: sample shipments, payment terms and exact dates for post-show discussions. If possible, schedule a post-show virtual meeting within 1–2 weeks.
Arrange shipping for any samples purchased; coordinate with freight forwarders or hotel logistics desk for courier pick-up. Confirm invoices and documentation required for export/import.
Reserve hotel meeting rooms for more private negotiations, tech deep-dives or to meet representatives who could not attend the show. Reserve 1–3 hour slots depending on partner availability (hotel business centres typically open 8:00–20:00).
If any supplier/offices are close and pre-arranged, schedule short site visits; otherwise use this time for internal consolidation and pricing calculation.
If time allows, bring key international visitors to the Bund for views of the river and skyline. Many restaurants there offer private rooms and English-speaking staff; check opening hours (most open 11:30–22:30).
Allow 60–90 minutes for Maglev + transfer or 45–75 minutes by taxi depending on traffic. For international flights, arrive at least 3 hours before departure.