Group meet-and-greet at Jomo Kenyatta International Airport; private coaches transfer the group to JW Marriott Nairobi in Westlands for check-in and luggage drop. Efficient transfers minimize city traffic exposure.
Check into JW Marriott Nairobi (or alternate 5-star: Sankara, Villa Rosa Kempinski) and brief orientation with event manager to confirm meeting rooms and AV setup.
Buffet or plated group lunch at the hotel restaurant Tatu, offering international cuisine; Carnivore (nearby) is an excellent alternative for large-group dining and Kenyan nyama choma. Confirm seating for 60 in advance.
Final check of the round-table meeting room(s) — AV test, room layout, registration desk placement, and coffee/tea break stations; coordinate catering requirements for meeting days.
Welcome dinner featuring local and international specialties; Carnivore has capacity for large groups and a theatrical dining experience, while JW Marriott rooftop offers a refined 5-star welcome cocktail and dinner.
Post-dinner options include The Alchemist for relaxed live music and pop-up vendors or the JW Marriott rooftop bar for a private group lounge — ideal to unwind after travel. Check venue capacity and book a section for the group.
Hearty buffet breakfast at the hotel to fuel a full day of meetings; offer boxed breakfast for early delegates if needed. Confirm special dietary needs in advance.
Full-day round-table meeting in a JW Marriott meeting room set theatre/round-table style for 60, with AV, projector, flipcharts and dedicated event manager. Ideal for focused discussions and presentations.
Working/business lunch in the meeting room or hotel restaurant; recommended plated set menu to keep the agenda on schedule and maintain time for networking.
An upscale dinner at The Talisman (charming garden setting) offers a memorable small-group dining atmosphere or choose Mama Rocks for modern Kenyan flavors; both accommodate private functions — reserve in advance for 60.
After meeting drinks and entertainment: The Alchemist (outdoor courtyard with bars and live music) or K1 Klub House for club-style nightlife; pre-book VIP/area for the group and provide coach transfers for safety.
Depart JW Marriott early to reach Nairobi National Park for morning game drives (best wildlife viewing). The park is 20–45 minutes from Westlands depending on traffic; early start maximizes sightings.
Guided game drive in Nairobi National Park — look for lions, giraffes, buffalo, rhinos and diverse birdlife; ideal for the group as a full-morning safari with experienced rangers. Gates open from 6:00am; confirm park permits.
Attend the public 11:00am baby elephant public viewing and adopt/donate as desired; the orphanage opens daily for a set viewing hour—confirm booking and note limited capacity and strict rules (no touching).
Enjoy lunch at The Talisman in Karen (excellent for groups) or a reserved lunch option near the Giraffe Centre; Karen offers scenic dining and is convenient between attractions.
Visit the Giraffe Centre (open 9:00am–5:00pm) to feed and learn about conservation of Rothschild giraffes; great interactive experience for delegates and excellent photo ops.
Stop at Kazuri Beads for handcrafted ceramic bead shopping and the Karen Blixen Museum (usually open 9:00am–5:00pm) for cultural history; good for souvenir shopping and a relaxed cultural finish to the day.
Carnivore Restaurant (open till late) offers an iconic Kenyan dining experience with grilled meats and vegetarian options; ideal for large groups and memorable evening dining.
Optional short meeting session for remaining business or a debrief; otherwise enjoy breakfast at the hotel and prepare for a half-day of shopping and light cultural activities.
If a second meeting day is required, hold a half-day round-table session in JW Marriott conference room with refreshments and note-taking support; otherwise use the time for other group activities.
Group lunch at Village Market (family-style restaurants) or Sarit Centre mall to keep the group together before an afternoon of shopping and team activities.
Afternoon shopping at upscale malls: Village Market (arts, souvenirs, boutiques), Sarit Centre (retail and restaurants) and Westgate for tech and brand shopping; ideal for delegates to buy gifts and essentials.
Optional short team-building (guided Nairobi street art/heritage walk) or a CSR activity (e.g., small volunteering or charity visit) — pre-arrange to fit the group schedule and permissions.
Formal farewell dinner at JW Marriott ballroom or The Talisman for a refined multi-course menu and closing remarks; include an awards or recognition segment if desired.
Final evening entertainment: book a private area at the JW Marriott rooftop, invite a DJ, or head to a nearby live music venue; provide coach transfers for any off-site locations.
For delegates with later flights, arrange a short city drive-by tour (Nairobi National Museum exterior, Uhuru Park) or last-minute shopping at Village Market; confirm pickups aligned to flight times.
Private coaches transfer group to the airport with assistance for baggage and check-in; aim to depart hotel at least 3 hours before international flight departures.
Group departs Nairobi; event manager provides final contact info and follow-up notes. Offer optional survey for feedback on the meeting and leisure arrangements.