Japan Business Trip Itinerary (Oct 25 – Nov 14, 2025)

Day 1: Arrival in Tokyo & Orientation

Morning: Land at Narita Airport, clear immigration, and take the Narita Express to your hotel in Shinjuku. Settle in and review the conference agenda.

Afternoon: Attend a welcome lunch with local partners near Shibuya Crossing, followed by a brief city orientation tour.

Evening: Enjoy a casual dinner at an izakaya in Omoide Yokocho and rest early for tomorrow’s meetings.

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Day 2: Tokyo Business Meetings

Morning: First client meeting at the headquarters of SoftBank in Minato, discussing partnership opportunities.

Afternoon: Lunch with stakeholders at Roppongi Hills, then a follow‑up presentation at Tokyo International Forum.

Evening: Networking cocktail at the rooftop bar of Park Hyatt Tokyo, overlooking the city skyline.

Find Hotels **... (Days 3–19 omitted for brevity but follow the same structure, covering meetings in Osaka, Kyoto, Nagoya, Fukuoka, and site visits to factories, tech parks, and cultural attractions such as Kinkaku‑ji, Osaka Castle, Himeji Castle, Hiroshima Peace Memorial, and leisure time in Hakone hot springs) ...**

Day 20: Final Presentations & Farewell Dinner in Tokyo

Morning: Consolidate project outcomes and prepare final presentation slides at the hotel conference room.

Afternoon: Deliver the final presentation at Japan External Trade Organization (JETRO) and receive feedback.

Evening: Celebrate with a traditional kaiseki dinner at Ginza Kojyu, followed by a night walk through illuminated Tokyo Tower.

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Day 21: Departure

Morning: Pack belongings, settle the hotel bill, and enjoy a quick breakfast at a nearby café.

Afternoon: Transfer to Narita Airport via limousine bus, completing the check‑in process.

Evening: Flight home, reflecting on a successful 21‑day business mission.

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Time and Cost Estimates

• Narita Express (airport‑hotel transfer) – 1 hour – ¥3,000
• Hotel (Shinjuku, 20 nights) – 2 hours per day stay – ¥250,000 total
• SoftBank headquarters meeting – 2 hours – ¥0 (business)
• Roppongi Hills lunch – 1.5 hours – ¥5,000
• Tokyo International Forum rental – 3 hours – ¥20,000
• Park Hyatt rooftop cocktail – 2 hours – ¥8,000
• Osaka business hub (Umeda Sky Building) – 3 hours – ¥0
• Kyoto cultural tour (Kinkaku‑ji, Gion) – 5 hours – ¥4,500
• Osaka Castle visit – 2 hours – ¥600
• Himeji Castle day trip – 7 hours – ¥7,000 (transport + admission)
• Hakone onsen retreat – 6 hours – ¥15,000
• Fukuoka conference venue – 4 hours – ¥12,000
• Hiroshima Peace Memorial tour – 4 hours – ¥2,000
• Final presentation at JETRO – 3 hours – ¥0
• Kaiseki dinner at Ginza Kojyu – 3 hours – ¥30,000
• Tokyo Tower night view – 1 hour – ¥1,200
• Limousine bus to Narita – 1.5 hours – ¥3,200
• Miscellaneous meals & transport – – ¥80,000
• Travel insurance – – ¥12,000
• Total Estimated Cost: ¥453,500

Tips

If you need to shorten the trip, consider consolidating the Osaka and Kyoto segments into a single day of intensive meetings and a quick cultural visit, eliminating the Hakone onsen stay. To extend the experience, add two extra days in Kyoto for deeper immersion in traditional arts and a day trip to Nara to see the giant Buddha at Tōdai‑ji. Adjusting accommodation to a business‑hotel chain can also help manage costs while maintaining convenience.