Assemble at the agreed pick-up point in San Jose, Occidental Mindoro (community hall or barangay plaza). Final headcount for all 20 pax, distribute baggage tags, hand out itinerary printouts and bottled water.
Depart San Jose by booked Babyaheng van/bus toward Roxas Port (Oriental Mindoro). Provide light snacks (bread, bananas) and a quick briefing on travel times and onboard etiquette.
Arrive at Roxas Port terminal; settle group at the waiting area and complete ticketing/terminal fee payments. Use this time for restroom breaks and to consolidate ferry boarding documents.
Board ferry/barko bound for Caticlan/Godofredo P. Ramos area. Seat everyone together when possible; reminder to secure carry-on belongings and sea-sickness meds for those who need them.
Onboard ferry: enjoy scenic sea views; project leader does quick check-in with subgroup leaders and hands out a light snack (sandwiches/juice) to the group.
Mid-sea check: estimated progress update and ETA announcement. Encourage passengers to stretch, take photos, or rest in preparation for arrival.
Arrive Caticlan area (Godofredo P. Ramos vicinity). Disembark, clear local port formalities, and load into waiting mini-vans for the short transfer to Caticlan/Boracay airport terminal.
Group lunch at a nearby eatery such as Dos Mestizos Caticlan or Café del Sol (quick local/Filipino options). Confirm flight bookings and distribute boarding passes or e-tickets.
Arrive at Caticlan/Boracay airport check-in counters; start baggage drop and security procedures. Advise group to queue with assigned subgroup leaders to speed up processing.
Boarding window begins; last-minute restroom and souvenir purchase at the terminal. Reconfirm connecting flight details to Zamboanga (direct or via Manila/Cebu) and estimated arrival times.
Depart Caticlan/Boracay by flight. In-flight: project leader briefs on Zamboanga arrival plan, transport arrangements, and evening program highlights.
If connecting via Manila/Cebu, transit and short layover; use this time to stretch, eat snacks, and re-verify onward boarding gates for Zamboanga flight.
Arrive in Zamboanga City (approximate depending on route). Collect checked luggage, pass through arrival procedures, and meet local transport coordinator outside arrivals.
Transfer by private vans/taxis to the Hermosa Festival area or prearranged meeting point (e.g., Paseo del Mar / Plaza Pershing). Quick orientation walk to locate festival venues and nearest restaurants.
Group dinner at a recommended local restaurant such as Romulo Café or Tatang’s Seafood Grill near Paseo del Mar to sample Zamboangian specialties like curacha (spanner crab) or local kinilaw.
Attend evening Hermosa Festival activities—processions, live music, or street performances at Plaza Rizal or festival stage; enjoy the festive atmosphere and take group photos.
Leisure time and light stroll along Paseo del Mar or across the city center; subgroup leaders account for all pax and prepare a short debrief of Day 1 logistics.
Return to the agreed dispersal/meeting area (designated safe zone) for final headcount and distribution of next day’s instructions; prepare small overnight packs for Day 2 festival activities.
End of Day 1 — group members rest or stay in nearby safe public waiting areas; ensure all important documents and valuables are secured with team leads for overnight safety.
Wake-up call and quick headcount at the meeting point near Paseo del Mar; hand out packed breakfasts (pan de sal, fruit, bottled water) for those leaving early for morning rites.
Group breakfast at Tatang’s Seafood Grill (Paseo del Mar area) — sample local breakfast items and review the day's schedule and safety reminders with subgroup leaders.
Depart by pre-booked vans/taxis to the parade staging area at Plaza Rizal; arrive early to secure good viewing spots and meet local festival marshals.
Watch the Hermosa Festival street parade and street dancing along Rizal Street — enjoy colorful costumes, cultural performances, and take group photos with performers when allowed.
Short guided visit to Fort Pilar (Museo del Fort Pilar) — learn about Zamboanga’s history and Marian devotion tied to the Hermosa (Our Lady of the Pillar) celebrations.
Walk to Plaza del Pilar for photo ops and to observe religious processions or offerings that often accompany festival activities.
Midday snack break at Café del Sol (near Paseo del Mar) — enjoy coffee, halo-halo, or light local snacks while regrouping and confirming afternoon plans.
Group lunch at Romulo Café (Zamboanga branch) — pre-booked set menu featuring local specialties; use this time for short rest and cultural briefing about afternoon workshops.
Attend a scheduled cultural workshop at the Zamboanga Cultural Center (or a designated festival activity tent) — hands-on demonstration of Tausug/Chavacano crafts, weaving, or folk dance basics.
Guided visit to the Yakan Weaving Village (or Yakan shop near Paseo) to see traditional looms and purchase authentic handwoven textiles as souvenirs; brief talk with artisans about patterns and meanings.
Free time for shopping at the Paseo del Mar night market setup (or nearby boutiques) — subgroup leaders manage time limits and meeting points; encourage purchase of curacha-themed souvenirs and local delicacies.
Optional quick trip to nearby Sta. Cruz Island information desk (if island visits are arranged) to confirm boat schedules and logistics for those interested; otherwise relax at Paseo’s seafront promenade.
Regroup at Plaza Pershing for pre-evening briefing; distribute water, check headcount, and prepare for evening festival programs and processions.
Attend the evening procession or stage performances at the Hermosa Festival main area — watch cultural dances, musical acts, and possible Marian pageants under festival lights.
Dinner at Tatang’s Seafood Grill or El Theodoro Restaurant (Paseo del Mar vicinity) — enjoy a communal meal featuring curacha (spanner crab), grilled seafood, and kinilaw; take notes for project documentation.
Join the crowd for headline evening performances and fireworks (if scheduled) at the main festival stage near Paseo del Mar; capture group video and photos for the project deliverables.
Leisure stroll along Paseo del Mar to enjoy street food vendors and local performers; subgroup leaders conduct a quick safety and belongings check.
Return to the agreed meeting point for a short debrief — collect feedback, confirm next day’s schedule (Sta. Cruz Island or workshops), and distribute any handouts or receipts from purchases.
Final headcount and handover of personal belongings to subgroup leads; coordinate wake-up and transport plans for Day 3, then disperse to resting areas or prearranged accommodation nearby.
Wake-up call at the agreed meeting point near Paseo del Mar; quick headcount and distribution of packed breakfast (pan de sal, boiled eggs, fruit, bottled water) for those leaving early.
Group breakfast at Tatang’s Seafood Grill (Paseo del Mar) — enjoy a relaxed meal while the team lead gives a brief on the day’s options: Sta. Cruz Island visit, workshops, or museum tours.
Depart by pre-booked vans for Sta. Cruz Island boat terminal (if majority opts in); subgroup leaders confirm passenger list and distribute life vests before boarding bangkas.
Boat ride to Sta. Cruz Island (approx. 20-30 minutes) with photo stops en route; briefing on island rules and the protected pink sand area from the local boat operator.
Explore Sta. Cruz Island — walk the pink sand shoreline, take group photos, and learn brief conservation notes from the boat crew about the island’s ecology.
Optional short snorkeling session or beach games (volleyball, frisbee) for interested pax while others relax and browse small local stalls selling snacks and souvenirs.
Return boat to Zamboanga City mainland; subgroup leaders collect payments for additional island activities and confirm meeting time for lunch back in the city.
Arrive Paseo del Mar; quick wash-up and regroup at Café del Sol for cold drinks and light snacks before heading to lunch.
Group lunch at Romulo Café (Zamboanga branch) — pre-booked set menu featuring local favorites; use the time to conduct short interviews or take notes for project documentation.
Guided visit to the Yakan Weaving Village/shop near Paseo del Mar — meet artisans, watch a live weaving demo, and see traditional Yakan textile patterns with time for souvenir purchases.
Walk to Museo del Fort Pilar for a 45-60 minute guided tour exploring Zamboanga’s history and the Marian devotion linked to the Hermosa Festival.
Coffee break at a nearby café (Café del Sol or a Paseo kiosk) while subgroup leaders reconvene and those staying behind review notes or process receipts for budget tracking.
Attend an afternoon cultural workshop or craft demo arranged through the festival (woven accessories-making or folk dance basics) — hands-on participation encouraged for team-building.
Free time for souvenir shopping at Paseo del Mar stalls and local boutiques; subgroup leaders set a firm regroup time and place to prepare for evening programs.
Regroup at Plaza Pershing for evening briefing; distribute bottled water, confirm headcount, and hand out flashlights or small ponchos in case of light rain.
Attend the Hermosa Festival evening program near Paseo del Mar — watch stage performances, religious pageantry, and local musical acts; capture photos and short video clips for the project.
Group dinner at Tatang’s Seafood Grill — enjoy shared platters of curacha (spanner crab), grilled fish, and kinilaw while discussing highlights to include in the final project report.
Stroll along Paseo del Mar to experience night market vendors and street performances; subgroup leaders perform a safety check and confirm next-day departure reminders.
Return to the agreed meeting point for a short debrief: collect feedback, assign people to finalize receipts and budget notes, and remind everyone of early check-out procedures for Day 4.
Final headcount and secure important documents with team leads; organize personal packs for the return trip and confirm wake-up time and transport arrangements for the early morning transfer.
End of Day 3 — disperse to resting areas or nearby safe public spaces; ensure all 20 pax know rendezvous details for the pre-dawn departure on 12/29.
Early wake-up and final headcount at the agreed meeting point near Paseo del Mar; team leads collect any outstanding receipts, ensure everyone has ID/boarding passes, and load luggage into the pre-booked vans to the airport.
Packed breakfast distribution (pan de sal, boiled egg, fruit, bottled water) and quick restroom stop before departing for Zamboanga International Airport (actually Zamboanga International Airport / ZAM) to begin the outbound flight process.
Depart by private vans/taxis to Zamboanga International Airport; travel time approx. 20-30 minutes depending on traffic, with subgroup leaders checking passenger manifests during transit.
Arrive at Zamboanga airport: proceed to check-in counters, drop checked baggage, and clear security; distribute any remaining boarding passes and confirm gate and connection details to Caticlan (via Manila/Cebu if required).
Buffer time in terminal for unexpected delays; group may purchase last-minute snacks or coffee at airport kiosks while organizers verify onward flight status and coordinate baggage tags for the whole 20-pax group.
Boarding begins for the Zamboanga-to-connecting city flight; leaders ensure everyone boards and that those with carry-ons keep essentials (meds, travel documents) accessible for transfers.
Depart Zamboanga (flight time varies by routing). During flight, team lead reminds group of the planned transfer times in Caticlan and reassigns small tasks (collect receipts, confirm ferry seats) to subgroup leaders.
If connecting via Manila/Cebu, arrive at transit airport; complete quick transfer procedures and re-check gates, allowing at least 60-90 minutes for layover and possible re-check of baggage for the domestic leg to Caticlan.
Board domestic flight to Godofredo P. Ramos Airport (Caticlan) as scheduled; remind group about small carry-on limits and meeting points on arrival to expedite the transfer to the seaport route to Roxas/Oritental Mindoro.
Arrive at Caticlan/Godofredo P. Ramos area; disembark, collect carry-ons, and meet the ground coordinator who will load the group into mini-vans for transfer to the ferry terminal for Roxas/Oriental Mindoro (or to the pier if direct ferry to Roxas is arranged).
Group lunch at a nearby eatery such as Dos Mestizos Caticlan or Café del Sol — choose a quick set-menu to keep the schedule tight while finalizing ferry tickets and terminal fees for all 20 pax.
Short transfer (10-20 minutes) to the ferry/boat terminal; distribute ferry boarding passes, perform a final headcount, and brief passengers on sea-safety and seat assignments to keep the group together on boarding.
Board ferry/barko bound for Roxas Port (Oriental Mindoro); sea travel estimated 3-4 hours — encourage passengers to secure personal items and use seasickness remedies if needed.
Onboard afternoon: subgroup leaders collect receipts and consolidate expense notes while participants rest, take photos, or review deliverables gathered during the festival; announce estimated arrival time and transit plan to San Jose.
Afternoon progress update and light snack distribution from group supplies; remind pax to prepare valuables for disembarkation and ensure group luggage tags are visible for easy reclaim at Roxas Port.
Approximate arrival at Roxas Port (subject to sea conditions); disembark, complete port exit formalities, and load luggage onto the waiting Babyaheng van/bus bound for San Jose, Occidental Mindoro.
Depart Roxas Port by van/bus; during the land transfer (estimated 2-3 hours), conduct a short trip debrief—collect final feedback for the project, confirm any missing receipts, and tally the final headcount.
Quick dinner stop at a roadside eatery or arranged stop (group-friendly venue) for a hot meal and restroom break; organizers distribute per-diem change or reimbursements as needed from consolidated funds.
Resume land travel to San Jose with final reminders for personal belongings and a short wrap-up on next steps for project documentation (who will collate receipts, photos, and videos).
Estimated arrival and dispersal point in San Jose, Occidental Mindoro; conduct final headcount, hand back any group equipment, and confirm whom to contact for follow-up on the trip report and reimbursement reconciliation.
Official end of trip: say goodbyes and remind participants to submit any outstanding receipts or notes to designated subgroup leaders within 24-48 hours for budget consolidation and final project deliverables.