Efficient East to West US Business Trip with Vienna Visit

Day 1: Boston Partner Meetings

Boston, USA on November 6, 2025

9:00am

Meeting with Partner 1

Meet with our first partner at their downtown Boston office to discuss ongoing collaboration and future projects. This meeting is key to strengthening partnership ties.

USD0, 2h0m

12:00pm

Lunch at Flour Bakery + Cafe

Enjoy Boston's well-loved bakery café serving fresh sandwiches and pastries; it's perfect for a relaxed business lunch near downtown.

USD20, 1h0m

2:00pm

Meeting with Partner 2

Meet the second partner at their headquarters to review joint ventures and discuss upcoming strategic goals.

USD0, 2h0m

6:00pm

Dinner at The Capital Grille

Dine at an upscale steakhouse known for excellent service and quality food, ideal to wind down after a day of meetings.

USD70, 1h30m

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Day 2: Travel & Rest Day

Boston to New York City on November 7, 2025

8:00am

Breakfast at Tatte Bakery & Cafe

Start with a light and delicious breakfast featuring Mediterranean-inspired pastries and coffee near hotel.

USD15, 1h0m

10:00am

Travel Boston to New York City by train

Take the Amtrak Acela Express (pre-book tickets) from Boston South Station to NYC Penn Station, approx. 3.5 hours, offering a comfortable and efficient travel option.

USD130, 3h30m

2:00pm

Check into Hotel in NYC

Arrive and check into a centrally located business hotel such as the Hilton Midtown for convenience to event venues and city landmarks.

USD300 per night, N/A

3:30pm

Rest and Light Exploration

Take this opportunity to rest, or enjoy a casual walk in Bryant Park nearby.

USD0, 2h0m

6:00pm

Dinner at Joe's Shanghai

Famous for soup dumplings, this restaurant provides an authentic and affordable dining experience in Chinatown.

USD40, 1h30m

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Day 3: New York Founders Event Day 1

New York City, USA on November 8, 2025

7:30am

Breakfast at hotel

Enjoy an early breakfast at the hotel to prepare for a long day at the event.

USD25, 1h0m

9:00am

Attend Founders Event

Day 1 of the founders' 3-day event, including networking, workshops, and keynote sessions.

USD0 (pre-registered), 8h0m

12:30pm

Lunch provided at event

Lunch is included with the event registration; convenient and well catered for attendees.

USD0, 1h0m

6:00pm

Dinner at Westville

Enjoy fresh, seasonal American dishes in a casual setting near the event venue.

USD45, 1h30m

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Day 4: New York Founders Event Day 2

New York City, USA on November 9, 2025

7:30am

Breakfast at hotel

Start with a nutritious hotel breakfast to fuel the day ahead.

USD25, 1h0m

9:00am

Attend Founders Event

Second day of the founders' event includes panels, networking, and breakout groups.

USD0, 8h0m

12:30pm

Lunch provided at event

Provided onsite lunch allows convenient networking opportunities.

USD0, 1h0m

7:00pm

Dinner at Carmine's Italian Restaurant

Family-style Italian dining, perfect for sharing and relaxing after event business.

USD50, 1h30m

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Day 5: New York Founders Event Day 3

New York City, USA on November 10, 2025

7:30am

Breakfast at hotel

Grab a wholesome breakfast onsite before the final day of the event.

USD25, 1h0m

9:00am

Attend Founders Event

Final sessions, closing remarks, and networking to wrap up the event.

USD0, 8h0m

12:30pm

Lunch provided at event

Enjoy included lunch while discussing end of event takeaways with peers.

USD0, 1h0m

7:00pm

Dinner at The Modern

Upscale dining experience at MoMA offering refined contemporary American cuisine, ideal to celebrate the event's conclusion.

USD100, 2h0m

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Day 6: Travel and Relax

NYC to San Francisco on November 11, 2025

8:00am

Breakfast at hotel

Light breakfast before travel day to the West Coast.

USD25, 1h0m

10:00am

Flight NYC to San Francisco

Fly non-stop from JFK to SFO in approximately 6 hours; book early for better prices. Arrival afternoon.

USD350, 6h0m

4:00pm

Hotel check-in

Check in at a business-friendly hotel in San Francisco like the Hyatt Regency at Embarcadero, close to event venue.

USD320 per night, N/A

6:00pm

Dinner at Fog Harbor Fish House

Enjoy fresh seafood with a fantastic view of the San Francisco Bay and Golden Gate Bridge.

USD60, 1h30m

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Day 7: San Francisco Event Day 1

San Francisco, USA on November 12, 2025

7:00am

Breakfast at hotel

Hearty breakfast onsite to start the event day energized.

USD25, 1h0m

9:00am

Attend San Francisco Event

First day of the event focusing on industry trends and networking opportunities.

USD0 (prepaid), 8h0m

12:30pm

Lunch at event

Event provides lunch for attendees, facilitating business discussions.

USD0, 1h0m

6:00pm

Dinner at Tartine Manufactory

Enjoy artisanal bakery goods and Californian cuisine in a trendy spot in the Mission District.

USD50, 1h30m

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Day 8: San Francisco Event Day 2

San Francisco, USA on November 13, 2025

7:00am

Breakfast at hotel

Begin the day with a filling hotel breakfast.

USD25, 1h0m

9:00am

Attend San Francisco Event

Second day of sessions including workshops and key panel discussions.

USD0, 8h0m

12:30pm

Lunch at event

Continue networking during the included lunch break.

USD0, 1h0m

7:00pm

Dinner at Kokkari Estiatorio

Elegant Greek restaurant known for warm ambiance and excellent Mediterranean dishes, great for a productive evening with colleagues.

USD70, 1h45m

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Day 9: San Francisco Event Day 3 & Travel

San Francisco, USA to Vienna, Austria on November 14, 2025

7:00am

Breakfast at hotel

Standard breakfast to prepare for last event day and long travel after.

USD25, 1h0m

9:00am

Attend Final Day of Event

Wrapping up the event with final sessions and networking.

USD0, 4h0m

2:00pm

Flight San Francisco to Vienna

Catch a late afternoon flight connecting via a major European hub (e.g., Frankfurt or London) to Vienna; total travel time approx. 14 hours with connections.

USD900, 14h0m

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Day 10: Vienna Donor Meeting

Vienna, Austria on November 15, 2025

8:00am

Arrival and hotel check-in

Arrive in Vienna, transfer to centrally located hotel like Hotel Sacher Vienna for comfort and accessibility.

EUR250 per night, N/A

10:00am

Meeting with Important Donor

Formal meeting to discuss funding prospects and partnerships, held either at donor’s office or a quiet conference room at the hotel.

EUR0, 2h0m

1:00pm

Lunch at Plachutta Wollzeile

Taste traditional Viennese cuisine famous for Tafelspitz, providing an authentic dining experience near central Vienna.

EUR45, 1h0m

3:00pm

Light sightseeing

Optional visit to Schönbrunn Palace Gardens or Vienna State Opera nearby for a relaxing afternoon.

EUR20, 2h0m

7:00pm

Dinner at Steirereck

Upscale, acclaimed Austrian restaurant in Stadtpark offering modern takes on traditional dishes, ideal to enjoy a special meal after a day of meetings.

EUR120, 2h0m

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